Executive Assistant (new york city: manhattan)

Our client is seeking an experienced Executive Assistant to provide dedicated support to the Head of Investor Relations and an additional senior leader within a global investment firm. This newly created role is ideal for someone who excels at complex scheduling, high-volume travel, and anticipating executive needs while working as part of a collaborative administrative team. The ideal candidate is proactive, concise, and highly organized, with strong judgment and the ability to manage details behind the scenes while keeping executives informed of what matters most. Hours are generally 8:30am-5:30pm with carefully managed overtime as needed, particularly during periods of executive travel. The role follows a hybrid schedule with four days in the office and Fridays remote.

Key Responsibilities:

• Provide high-level administrative support to two senior leaders, including extensive calendar management, scheduling, and coordination across multiple time zones
• Manage frequent domestic and international travel, including flights, hotels, ground transportation, restaurant reservations, visas, and detailed itineraries
• Prepare and reconcile expense reports while maintaining accurate records and ensuring timely completion of administrative workflows
• Coordinate client and internal meetings, prepare materials, manage correspondence, and provide concise updates on priorities and outstanding items
• Maintain CRM data, assist with presentations and document preparation, and collaborate with assistants across offices to ensure seamless coverage
• Serve as a proactive administrative partner by anticipating needs, resolving conflicts, and supporting additional projects and team initiatives as needed

Qualifications:

• 5+ years of Executive Assistant experience supporting senior executives within investment management, financial services, or a comparable professional services environment
• Bachelor's degree highly preferred
• Experience supporting Investor Relations, sales, or other senior professionals with significant travel strongly preferred
• Demonstrated expertise in complex calendar management and high-volume domestic and international travel coordination
• Strong proficiency with Microsoft Office 365, CRM platforms, and expense management systems such as Concur
• Collaborative, service-oriented professional with excellent judgment, discretion, communication skills, and a proactive approach to executive support

Compensation/Benefits:

• Up to $125K base salary + paid overtime + bonus opportunity
• Medical, dental, and vision coverage with employee contributions
• 401(k) with company match and discretionary profit-sharing opportunities

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)