Executive Assistant (new york city: manhattan)

Our client is seeking a proactive and adaptable Executive Assistant Floater to provide coverage across senior executive desks within a fast-paced digital sports and entertainment organization. This role offers significant exposure across the business and is ideal for someone who can quickly learn different working styles, step seamlessly into changing assignments, and deliver consistent executive support from day one. The ideal candidate is confident, tech-savvy, highly organized, and skilled at anticipating needs, connecting priorities, and solving problems independently. Hours are generally 9:00am-6:00pm with flexibility for earlier starts or later evenings as needed, along with an expectation to monitor email after hours. The role is fully onsite five days per week.

Key Responsibilities:

1. Provide temporary executive support across senior leadership desks during vacations, leaves, new executive onboarding periods, and other coverage needs
2. Manage complex calendars, scheduling, and meeting coordination while quickly adapting to different executives, teams, and working styles
3. Coordinate domestic and international travel, detailed itineraries, reservations, expenses, and last-minute logistical changes
4. Proactively identify scheduling conflicts, anticipate needs, prioritize competing requests, and ensure executives remain organized and prepared
5. Build strong relationships with executives, administrative colleagues, and internal stakeholders to ensure seamless transitions between coverage assignments
6. Support additional administrative projects and evolving business priorities while maintaining discretion, accuracy, and consistent follow-through

Qualifications:

1. 4+ years of Executive Assistant experience supporting senior professionals in a fast-paced environment
2. Bachelor's degree preferred but not required
3. Strong experience with complex calendar management, travel coordination, expenses, and executive-level administrative support
4. Tech-savvy and highly adaptable, with the ability to quickly learn new systems, processes, and executive preferences
5. Proactive and resourceful with excellent judgment, communication skills, and the ability to anticipate needs and think several steps ahead
6. Dependable, flexible, and collaborative professional with a strong track record of accountability and trusted executive relationships

Compensation/Benefits:

1. Up to $120K base salary + discretionary bonus opportunity
2. Medical, dental, and vision coverage available from day one with employee contributions
3. 401(k) with company match after one year of employment

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)