Executive Assistant (new york city: manhattan)

Our client is seeking an experienced Executive Assistant to serve as the trusted right-hand partner to the General Counsel while providing support to a small legal team within an organization. This is a highly visible role that requires exceptional communication skills, sound judgment, and the ability to manage competing priorities with professionalism and discretion. The ideal candidate is organized, adaptable, and service-oriented, with a proactive approach to executive support. Hours are generally 8:30am-5:30pm or 9:00am-6:00pm, with flexibility for occasional overtime and after-hours email monitoring, and the role follows a hybrid schedule with four days in the office (Monday-Thursday).

Key Responsibilities:

• Provide high-level executive support to the General Counsel and legal team, including complex calendar management, meeting coordination, travel arrangements, and expense reporting
• Manage executive and team communications, including inbox management, drafting correspondence, tracking follow-ups, and coordinating sensitive matters with discretion
• Coordinate legal document execution processes, including signature collection, notarization requirements, and management of time-sensitive workflows
• Organize meetings, prepare materials, record meeting notes, and ensure action items and priorities move forward efficiently
• Support special projects, research initiatives, team events, and administrative operations while maintaining exceptional attention to detail

Qualifications:

• 5+ years of Executive Assistant experience supporting senior leaders within legal, financial services, corporate real estate, or other professional services environments
• Bachelor's degree required
• Strong experience managing complex calendars, executive travel, expenses, inboxes, and confidential information
• Exceptional written and verbal communication skills with the ability to represent executives professionally and effectively
• Proactive, detail-oriented, and adaptable professional with strong business judgment, emotional intelligence, and a collaborative approach

Compensation/Benefits:

• Up to $140K base salary + bonus potential
• Multiple medical plan options including employer-paid and heavily subsidized coverage, plus dental and vision benefits
• 401(k) with employer match, commuter benefits, and employee discounts on gym memberships and cell phone services
• PTO package based on tenure
• Hybrid schedule with Mondays through Thursdays in the office and Fridays remote

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)