Administrative Assistant

Preparatory school in the Upper West Side of Manhattan is looking to hire a Temp Administrative Assistant to the M. Schedule is Monday - Friday onsite, 8am-4pm. The position starts Monday, November 30^th through Friday, March 12^th, 2027. School will be closed for winter break from December 21 - January 1, 2027 (unpaid time off). Temp rate is $25-$30/hour depending on experience.

Administrative Support to the Middle School Director

• Manage the MSD's calendar, schedule meetings, and coordinate logistics for internal and external appointments.
• Prepare, edit, and proofread correspondence, reports, presentations, and other documents for the MSD.
• Maintain organized and confidential filing systems (both digital and physical).
• Process invoices, expense reports, and departmental budget documentation as required.
• Assist in planning and executing special projects, initiatives, and events related to the Middle School.

Office Management and Communications

• Serve as the primary point of contact for the Middle School Office, greeting visitors and handling inquiries from students, parents, faculty, and staff with professionalism and discretion.
• Manage incoming and outgoing communications, including mail, email, and phone calls, prioritizing and routing as necessary.
• Coordinate internal and external communications for the Middle School, including weekly newsletters, announcements, and parent communications, ensuring accuracy and timely distribution.
• Order, organize, and maintain office supplies and materials.
• Maintain accurate student and faculty records in the school's database (e.g., attendance, disciplinary records, contact information).

Event and Meeting Coordination

• Coordinate all Middle School meetings (e.g., faculty meetings, parent meetings, student assemblies), including preparing agendas, taking and distributing minutes, and arranging necessary technology or catering.
• Assist with the planning and execution of Middle School events such as parent nights, student field trips, standardized testing, and end-of-year ceremonies.

Qualifications:

• Associate's or Bachelor's degree, or equivalent experience.
• Minimum of 3+ years of experience in an administrative support role, preferably in an educational or non-profit setting.
• Exceptional organizational and time management skills, with a strong ability to manage multiple tasks, prioritize effectively, and meet deadlines.
• High level of proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
• Excellent written and verbal communication skills and strong interpersonal skills.
• Proven ability to handle sensitive information with confidentiality and discretion.
• A proactive, professional, and positive demeanor with a strong customer service orientation.

Preferred

• Familiarity with school-specific databases and Student Information Systems (e.g., Blackbaud, Veracross, RenWeb).
• Experience working with middle school-aged students and parents.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)