We are working with our nonprofit client on their need for some office help. This would be an assistant, the person will be asked to complete the below tasks while also being active in asking for work. The tasks below will not keep one busy all day. The role would cover the front desk when the reception is on breaks (3-4 short breaks throughout the day), help with the pantry and supply closet inventory, booking the conference room for an office of 600 employees is the big tasks, this would be in google docs/excel format. The person needs to be proactive in asking who they can help with projects.
This is a Monday-Friday, 9-5 position, temporary, should run for 1-2 months. The person could be viewed as a permanent employee if they handle the position with positive reviews from the supervisor.
Essential Duties and Responsibilities Reception and Customer Service
• Provide front desk reception coverage during the receptionist's breaks, lunch periods, meetings, vacations, and other scheduled or unscheduled absences.
• Professionally greet and assist visitors, clients, vendors, and guests.
• Answer and direct incoming telephone calls in a courteous and professional manner.
• Notify employees when visitors or deliveries arrive.
• Receive deliveries and maintain visitor sign-in procedures as required.
• Maintain a clean, organized, and professional reception area.
• While providing reception coverage, maintain daily operational logs, tracking spreadsheets, and performance dashboards.
• Accurately enter, verify, and update operational data and supporting documentation.
• Maintain and update the following Central Office operational trackers:
o Central Office Reception Operations Workbook
o Central Office Package Tracking; Mailroom Management Workbook
• Verify information for accuracy and completeness before submitting reports.
• Maintain confidentiality of employee, client, and organizational information contained in operational records.
Mail & Shipping Operations
• Receive, sort, and distribute incoming USPS, FedEx, UPS, messenger, and courier deliveries.
• Process outgoing mail and packages.
• Prepare shipping labels and coordinate package pickups.
• Notify employees of incoming deliveries via email.
Office Operations & Facilities Support
• Restock copier stations, office supply areas, kitchen, pantry, and common areas.
• Receive, organize, and store office supply deliveries.
• Monitor office supply inventory and notify the Director of Administration when replenishment is needed.
If you are not working please share your resume, if you are working this job is a full time temporary role. It could lead to a full time role but at the moment temporary to start.
Principals only. Recruiters, please don't contact this job poster.