We are seeking a reliable and organized Administrative Assistant to support our HVAC operations team. This role is focused on scheduling maintenance jobs, coordinating with technicians, and providing excellent customer service. The ideal candidate is friendly, detail-oriented, and comfortable working in a fast-paced environment.
Responsibilities:
Schedule HVAC maintenance and service appointments
Answer incoming phone calls and assist customers professionally
Enter and manage job information in our system
Coordinate with technicians and ensure efficient scheduling
Provide outstanding customer service and support
Maintain accurate records and update databases as needed
Qualifications:
Previous administrative or scheduling experience preferred
Background in construction or HVAC industry required
Familiarity with multi-family housing units strongly preferred
Experience with Airtable or similar systems is a plus
Strong communication and organizational skills
Friendly, professional demeanor with a customer-first mindset
Ability to multitask and prioritize effectively
What We Offer:
Stable, full-time Monday–Friday schedule
Supportive team environment
Opportunity to grow within the company
How to Apply:
Please submit your resume and salary requirements with a brief summary of your experience. We look forward to hearing from you!
Principals only. Recruiters, please don't contact this job poster.