We are seeking an experienced Bookkeeper /Administrative assistant for a local Construction Company located in Maspeth, Queens, NY.
The ideal candidate will have strong bookkeeping and administrative experience, with excellent knowledge of QuickBooks. Experience in the construction industry is a plus.
Looking a qualified individual to start immediately. Serious inquiries ONLY.
Job Responsibilities
• QuickBooks bookkeeping and accounting
• Process payments
• Prepare and process billing and invoices
• Record income and receipts
• Perform data entry and maintain accurate financial records
• Complete monthly bank reconciliations
• Process employee payroll
• Prepare weekly and quarterly reports and assist with tax-related documentation
• Work directly with CPAs
• Maintain and collect vendor and subcontractor documentation, including COIs and W-9s
• Assist Operations Principals with the preparation and transmission of work agreements and COIs
• Assist with audits and required documentation
• Prepare and process AIA billing/documentation
• Complete applications and documentation related to insurance, credit, tax exemptions, and licenses
• Organize and maintain company files and records
• Maintain office supplies and stock
• Answer phones, take messages, and provide general administrative support
• Track employee vacation and sick time
Requirements
• Minimum 3–5 years of relevant bookkeeping/accounting experience
• Strong QuickBooks experience
• Experience maintaining multiple sets of books
• Strong knowledge of Microsoft Office, particularly Excel, Word, and Outlook
• Strong verbal and written communication skills
• Excellent organizational skills with the ability to multitask and prioritize
• Strong attention to detail and problem-solving skills
• Ability to work independently and manage multiple responsibilities
• Understanding of the construction industry and its processes is preferred, including AIA documentation, COIs, and related requirements
• Ability to reliably commute to our Maspeth, Queens office
Additional Job Details:
• Full-time, in-office position
• Monday-Friday
• 9:00am-5:00pm
• Salary will be determined based on experience and qualifications
• On-site parking provided
Principals only. Recruiters, please don't contact this job poster.