Executive Assistant

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Our client, a non-profit organization delivering community-based mental health, addiction, and housing services, is seeking a Executive Assistant to join their team. As a Executive Assistant, you will be part of the Operations and Leadership support function, providing administrative support to the Executive Directors and Board of Addiction & Mental Health Services Kingston Frontenac Lennox and Addington (AMHS-KFLA). The ideal candidate will have strong organization and scheduling skills, excellent written communication, and the ability to handle confidential information with care—which will align successfully with the organization’s mission and values.

Job Title: Executive Assistant

Location: Kingston, ON

Pay Rate: $32.69

Shift: 8:00AM to 4:00 PM (Mon-Fri)

Employment type: 4 month contract with possibility to extend 

What's the Job?

• Provide administrative support to the Executive Director, Operations and the Executive Director, Client Services, including scheduling meetings, interviews, and appointments while ensuring participants are notified.
• Maintain electronic calendars, coordinate responses to mail addressed to the Executive Directors, and retrieve information on their behalf.
• Compose and prepare materials for the Executive Directors, including correspondence and/or reports that may involve confidential or technical information.
• Support Board of Directors administration by preparing agendas, recording and transcribing proceedings, and maintaining corporate records (including board portal information, articles of incorporation, and by-laws).
• Coordinate leadership and operations team meetings (scheduling, drafting agendas, and taking minutes), distribute routine and confidential correspondence, and support special projects and operational administration as assigned.

What's Needed?

• Post-secondary diploma in a relevant field (e.g., Executive Administration or Office Management).
• Three (3) years’ experience as an Executive Assistant.
• Highly organized with strong time management and the ability to self-direct workload while working independently and as part of a team.
• Advanced computer skills (including Microsoft Office) and strong attention to detail, with demonstrated discretion and confidentiality.
• Ability to work outside regular business hours to attend meetings periodically, as required, and willingness to complete a criminal reference check (CRC) with Vulnerable Sector Screening prior to start date.

What's in it for me?

• Opportunity to support a mission-driven non-profit delivering community-based mental health, addiction, and housing services.
• Role with meaningful responsibility across leadership scheduling, board administration, and confidential executive support.
• Structured, collaborative environment reporting to the Executive Director, Operations, with close support to the Joint Executive Leadership.
• Chance to apply strong administrative judgment in a fast-paced setting with competing priorities and deadlines

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.

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