The Inventory Assistant is responsible for assisting with the daily management of hospital supplies, including receiving deliveries, maintaining accurate inventory counts, restocking supplies, and ensuring that medical and non-medical items are organized and readily available. This position plays an important role in maintaining an efficient, well-stocked hospital environment to support patient care and daily operations.
Essential Duties and Responsibilities
Receiving and Processing Deliveries
• Receive, unload, and inspect incoming deliveries for accuracy, damage, and discrepancies.
• Compare received products against invoices, packing slips, and purchase orders.
• Report missing, damaged, incorrect, or backordered items
• Unpack and organize deliveries promptly, ensuring products are placed in their designated storage locations.
Inventory Management and Counts
• Perform routine inventory counts of medical supplies, medications, food and general hospital supplies as assigned.
• Assist with maintaining accurate inventory records within the hospital’s inventory management or veterinary software system.
• Monitor stock levels and identify items that are running low or require replenishment.
• Identify expired, damaged, or compromised products and report them for appropriate handling.
Restocking and Organization
• Restock hospital supplies in laboratory areas, pharmacy storage, and other designated locations as directed.
• Maintain clean, orderly, and clearly labeled inventory and storage areas.
• Ensure supplies are stored in appropriate locations and according to hospital procedures.
Hospital Support and Communication
• Communicate inventory shortages, delivery concerns, and supply needs to Leadership and the appropriate medical team members.
• Follow hospital policies regarding product handling, storage, safety, and cleanliness.
• Maintain confidentiality and professionalism when working in all areas of the hospital.
• Perform other inventory-related and operational duties as assigned.
Qualifications and Requirements
• Strong organizational skills and attention to detail.
• Ability to count accurately, follow instructions, and maintain reliable records.
• Dependable, punctual, and able to work independently with minimal supervision after training.
• Ability to prioritize tasks and work efficiently in a busy veterinary hospital environment.
• Basic computer skills and willingness to learn inventory and veterinary software systems.
• Ability to lift, carry, and move deliveries and supply boxes, with or without reasonable accommodation, consistent with the physical requirements of the position.
• Ability to stand, walk, bend, reach, and perform repetitive tasks throughout the workday, with or without reasonable accommodation.
• Ability to communicate effectively and work cooperatively with hospital staff.
• Maintain a professional, dependable, and team-oriented approach to all responsibilities.
Previous inventory, stocking, receiving, warehouse, retail, or veterinary hospital experience is preferred but not required.
Work Environment
This position operates within a busy veterinary hospital and may require working around animals, medical personnel, and active treatment areas. The Inventory Assistant must follow all hospital safety procedures and remain mindful of patient care activities while performing assigned duties.
Overall Goal: To ensure the hospital’s medical team has the supplies and materials necessary to provide timely, efficient, and high-quality client and patient care.
Principals only. Recruiters, please don't contact this job poster.