American Electric Co., LLC is seeking an organized and dependable Administrative Assistant to support our Maui construction, service, motor shop, and TEGG electrical maintenance operations.
We’re looking for someone who communicates professionally, pays attention to detail, and can manage multiple priorities in a busy office.
Job Responsibilities:
Answer phones, greet customers, and respond to general inquiries.
Provide administrative support to management and field personnel.
Prepare, scan, copy, and organize documents, correspondence, and job files.
Open work orders, create job folders, and maintain accurate records.
Create and track purchase orders, receipts, and office expenses.
Prepare customer invoices and assist with accounts payable and accounts receivable.
Help prepare and assemble TEGG maintenance reports and customer binders.
Coordinate shipments, mail, office supplies, and office equipment servicing.
Track company vehicle registrations, safety inspections, and maintenance.
Assist with safety documentation and other duties as assigned.
Qualifications:
Strong organizational skills and attention to detail.
Professional phone etiquette and customer service skills.
Comfortable using Microsoft Outlook, Word, and Excel.
Accurate data entry and basic math skills.
Ability to work independently, prioritize tasks, and meet deadlines.
Ability to handle confidential employee and company information.
Previous administrative or office experience preferred.
Experience with construction, service operations, purchasing, or invoicing is a plus.
Principals only. Recruiters, please don't contact this job poster.