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Administrative Assistant (Hurst, TX)
Marshall Lancaster & Associates, Inc.
1864 Norwood Drive, Suite E near Harwood Road
compensation:
Depends on experience
employment type:
full-time
experience level:
entry level
job title:
Administrative Assistant
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Position Summary:
Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
Primary Responsibilities:
• Answer phones and greet visitors
• Update voicemail message, as needed
• Schedule appointments and meetings
• Maintain calendar for office use
• Collate and distribute mail
• Operate copy/scanner equipment
• Create and maintain filing systems, both electronic and physical
• Run and distribute business analysis reports
o Daily – Cashflow, Daily Projection
o Weekly – Non-Billable and OT, Cash Requirements
• Manage accounts payable
• Maintain vendors
• Request W-9 forms and certificates of insurance from service vendors
• Maintain spreadsheets: Tenants, AT&T bill, insurance billing, Valero, iOffice, and Allterra
• Manage NTTA toll tags and Valero cards for fleet vehicles
• Enter fleet maintenance service entries and maintain files
• Reconcile credit card statements
• Assist in invoicing clients and tenants
• Ensure office, kitchen, and restroom supplies are maintained, including checking inventory and ordering from vendors, ensuring adequate levels of necessary supplies
• Process accounts receivable and take deposits to the bank
• Review and upload time in accounting software, daily
• Set up new customers/jobs in accounting software as needed
• Maintain payroll worksheets in Excel
• Distribute remote employee timesheets for management approval
• Process Ranch payroll and email employee paychecks
• Assist in MLAI payroll verification
• Maintain Admin Reference Guide and training material
Skills/Qualifications:
• High school diploma or equivalent; college degree preferred
• Good organization, time management and scheduling skills
• Basic bookkeeping experience, especially in accounts payable/receivable
• Proficient in MS Office
• Typing speed of at least 60 words per minute with few errors
• Strong communication skills
• Ability to multitask
• Computer skills and knowledge of office software packages. Sage 50/Peachtree a plus
- Principals only. Recruiters, please don't contact this job poster.