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Administrative Assistant (Hurst, TX)
Marshall Lancaster & Associates, Inc.
1864 Norwood Drive, Suite E near Harwood Road
compensation:
Depends on experience
employment type:
full-time
experience level:
entry level
job title:
Administrative Assistant
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Position Summary:
Provides administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material.
Primary Responsibilities:
• Answer phones and greet clients
• Maintain auto attendant/voicemail greeting
• Schedule appointments and meetings
• Maintain calendar for office use
• Collate and distribute mail
• Operate copy/scanner equipment
• Maintain filing systems, both electronic and physical
• Run and distribute business analysis reports
o Daily cashflow and monthly Projection reports
o Weekly Non-Billable, overtime and Cash Requirements reports
• Manage accounts payable
• Maintain vendors
• Request W-9 forms and certificates of insurance from service vendors
• Maintain tenant and vendor spreadsheets
• Manage toll tags and fuel cards for fleet vehicles
• Enter fleet maintenance service entries and maintain files
• Reconcile credit card statements
• Assist in invoicing clients and tenants
• Maintain office, kitchen, and restroom supply inventory
• Process account receivables
• Review and upload time in accounting software, daily
• Set up new customers/jobs in accounting software
• Maintain payroll worksheets
• Distribute remote employee timesheets for management approval
• Process remote employee payroll
• Assist in MLAI payroll verification
• Maintain Administration Reference Guide and training material
Skills/Qualifications:
• Honesty, integrity, and transparency in all things business related
• High school diploma or equivalent; college degree a plus
• Good organization, time management and scheduling skills
• Basic bookkeeping experience
• Proficient in MS Office
• Typing speed of at least 50 words per minute with few errors
• Strong communication skills
• Ability to multitask
• Computer skills and knowledge of office software packages. Sage 50 a plus
- Principals only. Recruiters, please don't contact this job poster.