Company is located off West Rd. and 249
Hours will be 8am to 5pm
Monday to Friday
$18/HR-20/HR
Temp assignment for 6 months
Job Purpose:
The administrative assistant will be responsible for phone and visitor reception along with
handling a high-level of administrative support to the P&C Business Partner and executives.
This role offers a unique opportunity to work closely with employees at all levels of the
organization and make a meaningful impact on our company's success.
Administrative Duties:
* Answer and direct phones calls
* Greet and direct visitors
* Maintain the front desk, conference room and other common areas to always be neat and presentable
* Assist with organization of company functions and entertainment when required
* Travel bookings ensuring cost is captured and guidelines are followed
* Handle courier service deliveries (FedEx, DHL, and UPS office and executive personnel requests only)
People & Culture Support:
*Assist in prepping for employee onboarding
* Maintain employee files and records to be up to date and accurate
* Create employee ID badges
Benefits Support:
* Assist P&C Business Partner to ensure on- time enrolment of benefits programs, including health insurance, retirement plans and other perks.
* Assist with employee requests regarding changes to benefits
* Reconcile invoices to ensure accuracy in coverage
HSE
* Comply with HSE policies and procedures
* Participate in QHSE audits, incident reporting and review of QHSE performances as required
* Comply with relevant safety, quality and environmental control procedures and instructions
* Report unsafe acts, incidents or safety violations
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Minimum Qualifications:
* High School Diploma or deemed sufficient by management
* One to five (1-5) years’ of administrative experience
Job-Specific Skills:
* Basic knowledge of HR functions
* Excellent communication and interpersonal skills.
* Strong organizational and problem-solving abilities.
* Proficiency in HRIS software and Microsoft Office Suite.
* Ability to maintain confidentiality and handle sensitive information with discretion.
COMPETENCIES:
* Problem solving ability
* Strategic thinker
* Ability to analyse data
* Communication skills
Principals only. Recruiters, please don't contact this job poster.