We are seeking a dependable, organized, and hands-on **Property Administrator** to help manage the day-to-day operations of a portfolio of properties in the Harrisburg, Concord, and Wadesboro areas.
This position is ideal for someone who enjoys a combination of **property management, administrative work, tenant communication, maintenance coordination, and property inspections.**
The Property Administrator will serve as the administrative backbone of our property operations, making sure tenants are taken care of, maintenance gets completed, records stay organized, rent collections are followed up on, and property issues don't fall through the cracks.
Properties You'll Help Manage
Our portfolio includes:
* Residential rental properties
* Industrial buildings and warehouses
* Wadesboro Self Storage
* Monthly tractor-trailer/truck parking facilities
* Commercial rental properties
* Vacant properties being prepared for new tenants
Property Administration & Record Keeping
* Maintain accurate tenant and property records
* Manage leases and rental agreements
* Track payments, collections, move-ins, and move-outs
* Keep property documents organized and current
* Maintain information using platforms such as StoreEdge, Fellow, and Google Drive
* Make sure important deadlines, follow-ups, and property issues are documented
Tenant Management
* Serve as a primary contact for routine tenant questions and concerns
* Coordinate tenant move-ins and move-outs
* Follow up on rent payments and delinquent accounts
* Help resolve routine tenant problems
* Complete leasing paperwork and administrative follow-up
* Escalate major disputes or negotiations to management
Maintenance & Vendor Coordination
* Receive and coordinate maintenance requests
* Contact contractors and vendors for repairs
* Obtain and organize quotes when necessary
* Follow up with vendors to make sure work is completed
* Coordinate renovations and improvement projects
* Help oversee larger property projects using existing bids and quotes
* Document completed work with notes and photos
Property Inspections
* Regularly visit assigned properties
* Inspect properties for maintenance, cleanliness, safety, and other concerns
* Take pictures and document issues
* Identify problems early and coordinate solutions
* Make sure properties remain clean, safe, and professionally maintained
Organization & Reporting
* Maintain task lists for each property
* Keep management informed about maintenance, tenants, collections, and other issues
* Participate in a weekly meeting at the Harrisburg/Lippard office
* Work closely with the Fractional Property Manager
* Escalate legal matters, major expenditures, and serious tenant issues promptly
What We're Looking For
The right candidate will be:
* Dependable, organized, and detail-oriented
* Comfortable working independently
* Proactive about following up and getting things completed
* Comfortable communicating with tenants, contractors, vendors, and management
* Able to manage multiple properties and priorities
* Comfortable using computers, email, Google Drive, and property management software
* Able to perform routine property inspections
* Comfortable traveling between properties
* Able to identify problems and take appropriate action without constant supervision
Previous experience in **property management, self-storage, apartment management, facilities management, construction coordination, maintenance administration, real estate, or a similar position** is preferred.
What Success Looks Like
* High occupancy across our properties
* Timely rent collections and fewer delinquencies
* Well-maintained properties
* Faster resolution of maintenance issues
* Accurate and organized property records
* Reliable vendor and contractor follow-up
* Positive tenant relationships
* Smooth day-to-day property operations
How to Apply
Please reply to this posting with:
1. Your full name and phone number
2. Your current city/location
3. A brief description of your property management, administrative, maintenance, self-storage, or related experience
4. Your current availability
5. Whether you are comfortable working in Harrisburg
6. Your resume, if available
Please also briefly describe a situation where you were responsible for coordinating contractors, maintenance, tenants, or multiple projects at the same time.
Qualified applicants will be contacted regarding the next step in our hiring process.
Principals only. Recruiters, please don't contact this job poster.