EXECUTIVE ASSISTANT to Founder/CEO — Multi-Venture Portfolio (New Haven / Hybrid)
Compensation: $[20]–$[25]/hr, DOE | [Part-time 20 hrs/wk → full-time potential]
Location: New Haven/Hamden, CT — [hybrid / remote with occasionally1-2 days]
I'm a founder and CEO running several companies at once: consumer products, jewelry, roofing, wellness, entertainment/music, and a youth nonprofit. I move fast and have more ideas than hours. I need a sharp, organized right hand to protect my time, keep every project moving, and make sure nothing falls through the cracks.
This is not a coffee-and-filing job. If you do it well, you'll see the inside of how businesses are built from zero, and the role grows with you.
WHAT YOU'LL DO
- Own my calendar: scheduling, rescheduling, protecting focus blocks, prepping me before every meeting
- Run my inbox: triage, draft replies, flag what needs me, handle what doesn't
- Track projects across ventures: deadlines, follow-ups, vendor and partner check-ins
- Research: suppliers, manufacturers, competitors, pricing, and summarize it in one page
- Keep my documents, contacts, and files organized and easy to find
- Daily assistance: bookings, errands, travel, reminders, personal admin as needed
- Send me a short end-of-day update: what got done, what's stuck, what needs a decision
WHAT YOU BRING
- 2+ years as an Office admin, operations coordinator, or similar (startup experience is a plus)
- Strong with Google Workspace (Gmail, Calendar, Docs, Sheets). Comfortable using AI tools
- Clear, professional writing. You can draft an email I'd send without edits
- You follow up without being asked and tell me when something's off
- Discretion: you'll see sensitive business info (NDA required)
- Reliable, quick to respond during working hours, and comfortable with changing priorities
- AI Fluent and technology - Including marketing knowledge
NICE TO HAVE
- Experience with e-commerce, manufacturing/sourcing, or the music industry
- Basic bookkeeping or invoicing
- Valid driver's license
HOW TO APPLY
Reply with:
1. Your resume
2. 3–5 sentences on how you'd organize a CEO juggling six projects in one week
3. Your availability and hourly rate
Put "PORTFOLIO" in your subject line. Applications without it won't be read.
Finalists complete a short paid trial task (1–2 hrs).
Principals only. Recruiters, please don't contact this job poster.