**Executive Assistant Support (Business, primarily virtual)**
- Manage and triage a busy professional inbox
- Draft emails and correspondence for review and approval before sending
- Manage business calendar coordination and scheduling
- Coordinate all business travel logistics, including hotel bookings, airport transportation, and conference scheduling
- Handle phone calls and time-sensitive one-time projects
- Manage annual renewals and recurring administrative tasks
- Conduct brief daily text check-ins (morning and end of day) to align on priorities and active tasks
- Provide ongoing virtual support throughout the week via text-based communication
**Personal Support**
- Manage the family calendar, including integration with the Skylight calendar system
- Schedule medical, dental, and other personal appointments
- Schedule and coordinate routine maintenance for family vehicles (oil changes, inspections, etc.)
- Handle fueling and general cleanliness of family vehicles
- Track registration and insurance renewal timelines for vehicles and watercraft
**Childcare Coordination**
- Coordinate and secure backup childcare when the family's regular sitter is unavailable
- Arrange childcare for date nights and other evening needs
- Plan and book childcare for family travel, including conference trips, and coordinate schedules, logistics, and any travel arrangements for the caregiver
- Maintain a vetted list of trusted sitters and backup care options
- Comfortable around the children and able to step in briefly when needed
**Meal Planning & Grocery Management**
- Develop weekly meal plans and grocery lists aligned with family dietary preferences
- Place grocery orders (Amazon Fresh, Whole Foods delivery, or in-store as needed)
- Prepare one simple slow-cooker or oven-ready meal per week, or coordinate a meal kit or prepared-meal alternative
- Dietary awareness: one parent avoids chicken, fish, pork, and ground beef (with exceptions) and is currently dairy-free; other family members eat everything; no major allergies
**Household Organization & Maintenance**
- Maintain household organization systems throughout the home
- Light daily tidying, including toys, dishes, surfaces, and dishwasher management
- Organize cubbies, pantry areas, and toy zones as needed
- Manage seasonal clothing transitions for children
- Shop for children's clothing and occasionally adult clothing based on family direction
- Coordinate event, holiday, and guest preparation, including holiday decorating
- Assist with packing before and unpacking and laundry after family travel
- Care for indoor plants
- Handle incoming mail and UPS drop-offs and pickups
**Inventory & Errands**
- Manage running household supply lists and restock accordingly
- Manage household essential subscriptions, including paper goods, cleaning supplies, and pet supplies (via Amazon subscription)
- Handle returns, dry cleaning, and gift shopping
- Coordinate donation drop-offs to local charitable organizations
**Laundry & Linens**
- Wash, fold, organize, and put away laundry for the household
- Change and launder bed linens on a regular schedule
- Maintain tidy, well-stocked laundry areas
**Pet Care**
- Feeding and care for the family's senior indoor cat
- Regular litter box cleaning and maintenance
- Clean up after pet messes as needed
- Schedule veterinary appointments
- Maintain pet supply inventory
**Vendor & Property Oversight**
- Serve as the primary point of contact for housekeeping and landscaping vendors
- Coordinate access, scheduling, and communication with service providers
- Assist with occasional outdoor space upkeep and organization
Principals only. Recruiters, please don't contact this job poster.