A busy professional office in Gibsonia is seeking an experienced, hands-on Office Manager to own daily operations, deadlines, calendars, systems, answering telephones, and follow-up. This is a key position for someone who recognizes what must be done, acts without repeated reminders, and follows every assignment through to completion.
We need a doer with sound judgment and excellent organizational skills.
Primary Responsibilities
• Oversee daily office operations, schedules, calendars, workflows, and administrative systems.
• Track deadlines, filings, follow-ups, and outstanding assignments through completion.
• Monitor management email, identify time-sensitive matters, and promptly flag required action.
• Communicate professionally with clients, vendors, applicants, and other contacts.
• Maintain accurate electronic and paperless files and improve office procedures and checklists.
• Coordinate assignments among attorneys and staff and provide timely status updates.
• Use Microsoft 365, Teams, CRM or practice-management software, and other office technology confidently.
• Identify operational problems, recommend practical solutions, and implement approved changes.
Required Qualifications
• At least five years of office-management, operations-management, or comparable administrative leadership experience.
• Demonstrated ability to manage multiple deadlines independently and accurately.
• Strong written communication, organization, follow-through, and problem-solving skills.
• Sound judgment concerning priorities, confidentiality, and when an issue must be escalated.
• Proficiency with Microsoft Office/Microsoft 365 and comfort learning new systems.
• Professional-services or law-office experience is helpful but not required.
How to Apply
Please reply with (1) your resume, (2) a brief explanation of the office or operation you personally managed, (3) one example of a system or process you improved, and (4) your availability. Qualified applicants will be asked to complete a short, job-related skills exercise.
Please do not apply if you require frequent reminders to complete routine assignments or if your experience is limited to advising others what should be done.
We are an equal opportunity employer. Employment decisions are based on qualifications, performance, and the requirements of the position.
Principals only. Recruiters, please don't contact this job poster.