Long standing 45+ year old Construction and Development company in Gaithersburg looking for Office administrator:
Run payroll and maintain payroll records
Using Quickbooks to pay Invoices, Bills, Payroll
Manage Positive pay with bank
Maintain Quickbooks per project
Reconcile accounts
Open and Distribute Mail
Update DD&B and project files
Order any office suppliers that are needed or required.
Update and maintain project job costs spreadsheets as subs/materials are paid
Help prepare AIA contracts for subcontractors and Owners.
Handle subcontractor/materials suppliers’ payments and receipt/distribution of liens and lien waivers.
Handle insurance audits for workers compensation
Help mail, ship documents
Help with bid preparations (call subcontractors, send bid requests, upload plans on DD&B ftp site)
Help make project specific invoices, faxes, correspondence, payments
Help prepare and submit RFI’s as requested by Project Managers
Principals only. Recruiters, please don't contact this job poster.