About the Role
We are an established commercial and residential construction company seeking a dependable, detail-oriented Administrative Assistant to join our office team. You will play a central role in keeping our day-to-day project workflows running smoothly, coordinating between office administration, field subcontractors, and our bookkeeping team.
Primary Responsibilities
Project Support: Organize subcontractor proposals, track vendor bids, and assist with insurance certificate tracking and documentation.
Financial & Billing Tasks: Scan and file receipts, assist with invoice generation, and reconcile credit card transactions using our AI receipt/expense app.
Accounting Coordination: Work closely with our outside bookkeeper to deliver clean monthly documentation.
General Office Duties: Answer phone inquiries professionally, manage incoming/outgoing mail, scan and maintain electronic filing systems.
Marketing Assistance: Provide basic administrative support for occasional marketing outreach and company social media/website updates.
Qualifications & Requirements
Core Tools: Proficiency in Microsoft Excel and Word is required; comfort learning modern cloud apps (e.g., automated expense tools).
Skills: Strong organizational skills, clear verbal and written communication, and sharp attention to detail.
Work Ethic: Honest, reliable, proactive, and eager to collaborate in a fast-paced team environment.
Industry Experience: Prior experience in construction, trade contracting, or property management is a plus, but not required for the right candidate.
How to Apply
To apply, please reply via the Craigslist relay link with:
Your updated resume (PDF preferred).
A brief 2–3 sentence introduction highlighting your relevant office or software experience.
Your target start date and availability.
Please include the word 'BLUEPRINT' in the subject line of your email so we know you read the full post.
Principals only. Recruiters, please don't contact this job poster.