job title:Purchasing & Parts Coordinator (Manufacturing)
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Position Overview
Perfect Score Technologies, Ltd., a manufacturer of industrial glass cutting and processing equipment, is seeking a detail-oriented, dependable, and motivated Purchasing & Parts Coordinator to join our team.
This position supports daily manufacturing operations through purchasing, supplier coordination, inventory management, and customer parts fulfillment. The ideal candidate is organized, resourceful, comfortable working with numbers and technical information, and capable of managing multiple priorities in a fast-paced manufacturing environment.
Key Responsibilities
Purchasing & Vendor Coordination
• Prepare, process, and track purchase orders for manufacturing materials, components, replacement parts, and supplies.
• Obtain and compare vendor quotations, pricing, availability, and lead times.
• Communicate with suppliers regarding order acknowledgments, delivery schedules, backorders, and purchasing discrepancies.
• Monitor outstanding purchase orders and follow up to prevent production delays.
• Identify cost-saving opportunities and assist with sourcing alternate suppliers.
• Review purchasing requisitions and verify part numbers, specifications, and quantities.
Customer Parts Orders & Service
• Receive, enter, process, and fulfill customer parts orders accurately and efficiently.
• Prepare customer quotations and communicate pricing, availability, and estimated lead times.
• Assist customers with identifying replacement parts and resolving order inquiries.
• Pick, pack, and prepare customer parts orders for shipment.
• Maintain accurate customer order records and provide timely order status updates.
Inventory, Receiving & Shipping
• Track incoming shipments and verify materials against purchase orders and packing slips.
• Coordinate with receiving and production personnel to ensure proper handling and distribution of materials.
• Monitor inventory levels and assist with replenishment of materials and supplies.
• Prepare shipping documentation and maintain accurate shipment records.
• Coordinate vendor returns, credits, and replacement shipments when necessary.
MRP & Administrative Support
• Maintain part numbers, supplier information, pricing, lead times, and component records within the company's MRP system.
• Enter and maintain purchasing transactions, sales orders, and inventory records using company software.
• Communicate with engineering, production, accounting, and management regarding material requirements and order status.
• Assist with resolving invoice discrepancies and maintaining organized purchasing documentation.
• Perform other related administrative and operational duties as needed.
Required Qualifications
• Previous experience in purchasing, office administration, inventory, order processing, or a related field; relevant education may be considered in place of experience.
• Proficiency with Microsoft Office, particularly Excel, Outlook, and Word.
• Strong organizational skills, attention to detail, and accuracy in data entry.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple tasks, meet deadlines, and work independently.
• Basic mathematical skills and the ability to work accurately with quantities, pricing, and measurements.
• Willingness to learn purchasing terminology, part numbering systems, and manufacturing software.
Preferred Qualifications
• Experience in manufacturing, industrial parts, purchasing, or distribution.
• Familiarity with purchasing procedures, inventory management, and vendor relations.
• Experience using MRP, ERP, or similar purchasing and inventory software.
• Experience with customer service, order processing, and shipping coordination.
• Ability to interpret basic technical specifications and identify mechanical or electrical components.
Compensation & Benefits
• Employment Type: Hourly, Non-Exempt
• Schedule: Full-time, Monday–Friday
• Paid Holidays: Based on company eligibility policy
• Vacation Benefits: Quarterly vacation awards following the 90-day probationary period, with additional vacation benefits based on length of service and hours worked
• Employer-Paid Benefits: $50,000 Life Insurance and Long-Term Disability
• Employer-Subsidized Benefits: Medical, Dental, and Vision Insurance
• Voluntary Benefits: Short-Term Disability and Supplemental Life Insurance
Benefits are subject to eligibility requirements, plan provisions, and company policies.
Application Process
Interested applicants should email their résumé, including employment and education history, to hr@pstmfg
Email Subject: Purchasing & Parts Coordinator Application
Professional references may be requested during the hiring process.
Candidate Skills Assessment
Selected applicants will complete a brief Purchasing Knowledge and Office Skills Assessment, which may include:
• Common purchasing, inventory, and customer service terminology.
• Basic Excel skills, including data entry, calculations, and simple formulas.
• A short written scenario evaluating problem-solving, prioritization, and professional communication.
Growth Opportunity
This position offers an opportunity to develop skills in purchasing, inventory management, customer service, and manufacturing operations, with potential for increased responsibilities and advancement within the company's Operations and Procurement departments.
Perfect Score Technologies, Ltd. is an Equal Opportunity Employer.
Principals only. Recruiters, please don't contact this job poster.