Established wholesale distribution company with inventory seeks an experienced, organized office administrator who can work independently and keep daily operations moving.
Schedule: Approximately 10 hours per week on Mondays and Fridays for the first two weeks of training, increasing to approximately 20 to 24 hours per week.
Responsibilities include:
Enter and apply customer payments, process credit cards and checks, and follow up on open invoices.
Create and maintain sales orders, purchase orders, and invoices in QuickBooks Desktop.
Handle customer calls, take accurate messages, and follow up on orders.
Coordinate shipping and assist with UPS WorldShip.
Maintain organized files and attach supporting documents to daily work.
Assist with basic bookkeeping, calendars, office supplies, price comparisons, and trade show preparation.
Requirements:
Strong, hands on QuickBooks Desktop experience. QuickBooks Online experience alone is not sufficient.
Proficiency with Microsoft Word, Excel, and Google tools.
Clear written and verbal communication.
Accuracy, reliability, follow through, and the ability to work independently.
Previous office administration experience.
Wholesale or distribution experience and UPS WorldShip knowledge are preferred. Wix, graphics, and social media skills are a plus.
Casual, dog friendly office. Must be comfortable around a small dog
Principals only. Recruiters, please don't contact this job poster.