job title:Executive & Personal Assistant to Managing Directo
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EXECUTIVE & PERSONAL ASSISTANT TO MANAGING DIRECTOR ($70K)
Compensation: $70,000 / year (Full-Time, Exempt Salary)
Primary Location: Brooklyn, NY (With local travel between operational sites/offices)
Category: Executive Assistant / Personal Assistant / Operations Support
ABOUT THE ROLE
Our central administrative office is hiring a dedicated, high-caliber Executive & Personal Assistant to work directly alongside our Managing Director.
Our executive oversees multiple active business operations across Brooklyn—including large-scale food service and commercial catering operations, hospitality services, facility maintenance management, and diverse administrative offices. Each location has unique moving parts, dedicated personnel, and fast-paced daily requirements.
We are seeking a sharp, adaptable, and trusted right-hand partner who can keep our executive organized, bridge communications between distinct business offices, and ensure flawless daily execution across all commercial and personal affairs.
CORE RESPONSIBILITIES
* Direct Executive Support: Provide comprehensive daily support to the Managing Director across multiple business operations and private/household logistics with complete confidentiality.
* 100% Digital Task Tracking: Convert real-time voice notes, dictation, and meeting discussions into clean, structured digital task trackers. Monitor daily open loops to ensure zero dropped details or delayed follow-ups.
* Financial & Business Documentation: Prepare and organize financial records, audit weekly operational and labor reports, draft professional business letters, interface with financial institutions, and coordinate billing/vendor paperwork.
* Multi-Site Movement & Office Coordination: Travel locally between Brooklyn offices and operational facilities, support site supervisors, track maintenance workflows, and assist leadership during on-site reviews and meetings.
* Personnel & Staffing Support: Assist with administrative personnel records, coordinate shift schedules, monitor staffing checklists across different operations, and ensure operational standards are upheld.
* Calendar, Gatekeeping & Errands: Manage a dynamic calendar, screen calls and emails, coordinate personal appointments, oversee household maintenance, and handle time-sensitive errands.
WHO FITS THIS ROLE
* Tech-Fluent & Systems-Driven: Fluent in Google Workspace, Microsoft Excel, digital task platforms, and modern administrative software. Fast and accurate typing skills are essential.
* Adaptable & Flexible: Energized by variety—comfortable moving between different office environments, managing diverse operational tasks, and adjusting to busy seasonal peaks.
* Polished & Discreet: High emotional intelligence, excellent communication skills for dealing with vendors and staff, and absolute discretion regarding financial and personal matters.
* Requirements: Valid driver's license with a clean driving record; reliable, daily in-person availability in Brooklyn (11230), and the ability to travel locally between locations.
HOW TO APPLY
Please send your application directly to: cateringjob11230@gmail.com
In your email, please provide:
1. Subject Line: Executive Assistant - [Your Full Name]
2. Your Resume
3. Your Direct Cell Phone Number (so our executive can reach out for a brief introductory call)
4. A brief note addressing:
* Your current weekly availability and comfort traveling locally between Brooklyn offices.
* How you use digital tools to manage multiple task lists across different business operations.
Principals only. Recruiters, please don't contact this job poster.