NYC design-build and construction company specializing in residential renovations, architectural projects, custom millwork, and project management. We seek a hands-on, computer-proficient organizer who can establish reliable office, financial, contract, and billing systems.
Responsibilities
Business and banking: Help prepare applications for new business bank accounts, organize existing financial records, coordinate with banks and the accountant, and establish expense and payment tracking. Company owner retains all account authorization and password control.
Email and digital office: Set up professional business email accounts, organize email and contacts, establish cloud folders and backups for project files, contracts, invoices, and receipts.
Contracts and project administration: Create reusable proposal, contract, change-order, invoice, and subcontractor templates; track deposits, progress payments, insurance certificates, project costs, and balances.
Billing and bookkeeping: Configure QuickBooks or comparable software; organize accounts receivable/payable; reconcile and classify records in coordination with the accountant; set up project profitability reports.
Qualifications
Strong computer skills and proven small-business organizational experience
Familiarity with QuickBooks, Excel, Google Workspace or Microsoft 365
Construction/architecture/contractor-office experience preferred
Independent, detail-oriented, reliable, discreet, and comfortable building systems from scratch
Principals only. Recruiters, please don't contact this job poster.