We are a dynamic and fast-growing Environment, Health & Safety (EH&S) firm based in Okinawa, Japan. Established in 2012, our work is centered around providing top-notch services within U.S military facilities in Japan. As we expand our team, we are seeking an experienced Administrative Assistant who is fluent in both Japanese and English, and who can help us streamline our operations and support our growth.
Job Description:
As our Administrative Assistant, you will be an integral part of our team, providing support across a range of areas such as Human Resources, Finance, Client Support, and General Affairs. Your role will be essential to ensuring the smooth running of our day-to-day operations.
Responsibilities:
- Act as the first point of contact for clients: handling inquiries, scheduling meetings, and managing correspondences.
- Handle HR duties such as onboarding new employees, payroll processing, and maintaining personnel records.
- Manage financial tasks including invoicing, banking, basic bookkeeping, preparing tax documents, and liaising with our accounting firm.
- Assist with the creation of reports, presentations, and other documents using MS Office and other software tools.
- Oversee general affairs such as arranging business trips (booking flights, hotels, and car rentals) and managing office supplies.
Requirements:
- Okinawa Residency: Must currently reside in Okinawa or be willing to relocate.
- Fluency in both Japanese and English (native or near-native level).
- Proven experience as an Administrative Assistant or similar role.
- Strong understanding of HR, finance, and administrative processes.
- Proficiency in MS Office Suite and other office management software.
- Excellent communication and interpersonal skills.
- Exceptional organizational and time-management abilities.
- Ability to work in a fast-paced, dynamic environment and adapt to rapid growth.
- Valid Japanese driver's license.
Benefits:
- Competitive salary and benefits.
- An inclusive and friendly work environment.
- Opportunities for professional growth and development.
- Join us as we continue to provide exceptional EH&S services and grow our company. We look forward to meeting a proactive and dedicated individual ready to take on this pivotal role in our organization.
How to Apply:
Interested candidates are encouraged to apply directly through this site.
Principals only. Recruiters, please don't contact this job poster.