Now Hiring: Full-time Finance & Administrative Specialist II
Newport Avenue Market/Rudy’s Markets Inc. - Bend, Oregon, a locally loved and 100% employee-owned company, is seeking a Full-time Finance & Administrative Specialist II to join our hardworking and high-performing team.
If you’re detail-oriented, organized, great at multi-tasking, and enjoy working with numbers while balancing a variety of responsibilities, we’d love to hear from you.
Full-time & Part-time (20+ hours per week) Employees Receive:
• Paid Time Off and Paid Holidays
• Additional $1.00 per hour premium pay on Sundays
• Additional $0.25 per hour pay differential for hours worked before 7 AM or after 7 PM
• 401(k) retirement plan with company match up to 5%
• Employee Stock Ownership Plan (ESOP) – 100% employee-owned
• 20% employee discount
• Supplemental insurance options
• And more!
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Position Summary
Our Finance & Administrative Specialist II plays an important role in keeping financial and administrative operations running smoothly across all company locations. In this role, you’ll process invoices and payments, perform bookkeeping and reconciliations, maintain accurate financial records, and support financial reporting.
You’ll also assist the HR & Finance Department with administrative responsibilities, including recruiting, onboarding, employee benefits coordination, and company-wide permits and licensing. This position involves high-volume data entry, recurring deadlines, and regular communication with vendors, employees, leadership, and outside accounting partners.
This is a Full-time, non-supervisory position reporting to the Human Resources & Finance Manager.
Scheduled hours are typically between 8:00 a.m. and 4:30 p.m., Monday – Friday.
We believe in paying employees fairly for doing work of comparable character in line with the Oregon Equal Pay Act, and we’ve implemented an internal pay-scale system based on hours worked.
This position is part of our internal pay scale, which means for every 1040 hours you work, you’ll move to the next level in pay until you reach the maximum of the scale.
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What We’re Looking For:
• Three (3) years of accounts payable, bookkeeping, or related financial administrative experience preferred
• Working knowledge of accounts payable, bookkeeping, and general ledger principles
• Experience with financial reconciliations, payment processing, and maintaining accurate financial records
• Proficiency in Microsoft Office, particularly Excel, and familiarity with electronic filing systems
• Strong attention to detail and accuracy when entering and reviewing financial information
• Ability to identify discrepancies, research issues, and follow established procedures to resolve them
• Excellent organizational and time management skills, with the ability to manage multiple responsibilities and recurring deadlines
• Effective written and verbal communication skills, including the ability to work with company leadership, vendors, and outside accounting partners
• Ability to work independently, take initiative, and maintain confidentiality of financial and employee information
• High school diploma or equivalent preferred
OTHER DUTIES
Please note this posting is not designed to cover or contain a comprehensive listing of the employee's activities, duties, or responsibilities in this job. Duties, responsibilities, and activities may change at any time, with or without notice.
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Work Environment
This position operates in a busy, shared office environment, rotating between the Newport Avenue Market in-store office and the corporate office. The role involves extensive computer use, high-volume data entry, digital record maintenance, and regular communication with employees, vendors, company departments, and leadership.
Occasional travel to company locations may be required.
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Reasonable accommodation may be made to enable individuals with disabilities to perform the position's essential functions.
Principals only. Recruiters, please don't contact this job poster.