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Construction Administrative & Accounting Coordinator (Bend)
Luxe Homes LLC
compensation:
$32 to $38/hour
employment type:
part-time
experience level:
mid level
job title:
Administrative & Accounting Coordinator
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Luxe Homes LLC — Bend, Oregon
20–30 hours/week | $32–$38/hour DOE | No benefits
Luxe Homes is a growing high-end residential homebuilder in Bend seeking a highly organized, dependable person to manage day-to-day bookkeeping, construction administration, and office organization.
This is a great fit for someone with experience in construction bookkeeping, accounting, or office administration who wants a flexible part-time role with meaningful responsibility.
What You’ll Do
• Manage vendor bills, expenses, receipts, and accounts payable
• Code expenses by project and cost code
• Reconcile bank and credit-card accounts
• Maintain accurate job-cost records
• Assist with payroll administration through Gusto
• Maintain subcontractor W-9s, 1099 information, insurance certificates, and vendor files
• Assist with construction loan draw documentation
• Maintain QuickBooks Online and JobTread records
• Organize project, accounting, and company files
• Assist with scheduling, follow-up, and general administrative tasks
• Help improve systems and keep the office organized
Schedule
This is a 20–30 hour per week hybrid position.
The role requires approximately two days per week working from the company president’s home office in Bend to organize paperwork, maintain files, and help keep the office organized. Remaining hours may generally be performed remotely.
What We’re Looking For
Ideal candidates will have:
• Bookkeeping or accounting experience
• Strong QuickBooks Online skills
• Excellent organization and attention to detail
• Experience with accounts payable and reconciliations
• Ability to work independently and follow tasks through to completion
• Strong communication skills
• Comfort handling confidential financial information
Construction industry experience and knowledge of job costing are strongly preferred.
Experience with JobTread and Gusto is a plus, but training is available for the right person.
Compensation
$32–$38 per hour, depending on experience.
This position does not include employee benefits.
We are looking for someone who can become a trusted part of Luxe Homes’ operations and take real ownership of the company’s bookkeeping and administrative systems.
Please answer the following questions as part of your application. Brief but specific answers are appreciated.
1. Please describe your bookkeeping and accounting experience, including the types of businesses you have supported. Please note any experience with construction companies, general contractors, homebuilders, or other project-based businesses.
2. What experience do you have with QuickBooks Online?
Please describe the types of tasks you have handled directly, such as accounts payable, reconciliations, financial reporting, payroll entries, vendor management, or month-end close.
3. What experience do you have with construction job costing? Please describe how you have tracked costs by project, phase, cost code, or category and what reports you have used to review job performance.
4. How do you make sure vendor bills, credit-card charges, and other expenses are assigned to the correct project and cost code?
5. Please walk us through your typical month-end bookkeeping process.
What do you review before you consider the books complete and accurate for the month?
6. When you notice something that needs attention but no one has specifically asked you to handle it, what do you typically do?
7. This role includes bookkeeping, filing, organizing project records, maintaining office systems, and general administrative work. How do you feel about that combination of responsibilities?
8. How do you keep track of recurring responsibilities, deadlines, and follow-up items so they do not depend on memory?
9. What type of work environment and management style bring out your best work?
10. Why does this position interest you, and what would you hope to contribute to Luxe Homes during your first six months?
- Principals only. Recruiters, please don't contact this job poster.