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Construction Bookkeeper & Administration (Bellingham)
True Bearing Built
1326 N Garden St, Suite 103
compensation:
78K-85K/year
employment type:
full-time
experience level:
senior level
job title:
Construction Bookkeeping & Administration
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BOOKKEEPER/OFFICE ADMINISTRATION
POSITIVITY | QUALITY | KNOWLEDGE | RESPECT | SHOW UP
Primary Role: Bookkeeper (≈30 hrs/week) • Secondary Role: Office Administration (≈10 hrs/week)
About True Bearing Built
True Bearing Built is a PHIUS-certified residential general contractor serving Whatcom and Skagit Counties. We raise the bar for residential construction through a thoughtful approach that emphasizes local relationships, dedication to craft, sustainable practices, and a rewarding culture. Our crew is strengthened by the unique skills and perspectives we bring from our diverse backgrounds, and every team member plays an integral role in fostering safety, maintaining quality, and boosting morale.
Position Summary
This position is built around one primary role with a smaller secondary role attached. The Bookkeeper function is the core of the job — approximately 30 hours per week — maintaining accurate financial records across all active TBB projects: accounts payable and receivable, project billing, job costing, payroll, and compliance reporting, with particular expertise in construction accounting and time-and-materials job costing. The remaining approximately 10 hours per week are dedicated to Office Administration, an entry-level role supporting daily office operations, reception, internal communications, and event coordination. This role suits a detail-oriented professional grounded first in bookkeeping precision, who can also move fluidly into front-of-house responsibility.
Key Responsibilities
Bookkeeping & Accounting (Primary — approx. 30 hrs/week)
• Maintain and reconcile general ledger accounts, accounts payable, and accounts receivable.
• Process invoices and weekly payments to subcontractors and vendors, and run weekly payroll for all active employees.
• Generate and track project billing (deposit, progress, and final invoices) and job cost reports.
• Ensure compliance with tax regulations, W-9/1099 filing, lien releases, and WA L&I reporting.
• Manage the JobTread–QuickBooks integration and prepare monthly/quarterly financial reports for ownership.
Office Administration (Secondary — approx. 10 hrs/week)
• Serve as the first point of contact for calls, visitors, and deliveries.
• Maintain a clean, professional office environment and manage supplies.
• Provide Tier-1 technology support and coordinate with outside IT as needed.
• Plan and support internal events (quarterly meetings, trainings, staff milestones).
• Draft the monthly internal newsletter and support internal communications.
Qualifications
• Minimum 6 years of construction bookkeeping/accounting experience.
• QuickBooks Online and QuickBooks Desktop proficiency required.
• Associate or bachelor’s degree in accounting, finance, or a related field (preferred).
• Entry-level for the Office Administration portion — no prior office administration experience required; training provided on the job.
• Excellent organizational skills with strong attention to detail and the ability to manage multiple tasks simultaneously.
• Strong interpersonal and communication skills, a professional demeanor, and sound judgment handling confidential information.
• Valid driver’s license.
Working Conditions & Schedule
• Full-time, hourly, non-exempt, 40 hrs/wk — fully on-site at TBB headquarters.
• Monday – Friday, 8:00am – 4:30pm.
• Service area includes Whatcom and Skagit Counties.
• Competitive pay based on experience; health insurance, paid time off (PTO), sick pay, and other benefits included.
- Principals only. Recruiters, please don't contact this job poster.