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Key Skills & Tools
• QuickBooks (Online) * Certified
• Sage Intacct Accounting system
• Microsoft Office Suite (Excel, Outlook, Word)
• Office Management
• SharePoint, Salesforce, SAP (Business One & NetWeaver)
• FileMaker Pro, Bluebeam Revu ( no overlays)
• AR/AP Management, Invoicing & Billing
• Credit Card & Check Reconciliation
• Payroll Support, Collections, Bank Deposits
• Office Administration & Dispatch Coordination
Professional Experience:
Administrative Bookkeeper / Administrative Assistant
Kamprath Seeds LP – Manteca, CA
March 2023 – July 2024
• Processed daily invoicing using SeedOps and Sage Intacct; emailed invoices and applied customer payments.
• Managed petty cash, created credit memos, and processed credit card payments via Clover terminal.
• Posted checks using JP Morgan Check Scanner and performed weekly AR/AP aging reports.
• Matched vendor invoices to packing slips and managed weekly check runs.
• Conducted customer collections, maintained statements, and reconciled employee credit cards.
Office Manager / AR-AP / Dispatch
Structure Groups – Livermore, CA
April 2022 – January 2023
• Scheduled inspections, dispatched techs, and managed job documentation.
• Entered timesheets, handled AR/AP, and created job statements in QuickBooks Online.
• Assisted with onboarding, HR documentation, and maintained certification records.
Project Administrative Assistant (Contract)
Industrial Skilled Trades @ MKD Electric / FedEx – Tracy, CA
August 2021 – November 2021
• Maintained daily toolbox talks, submitted payroll via KRONOS, and monitored jobsite inventory.
• Tracked material orders, managed safety forms, and coordinated with headquarters for permits and supplies.
Sales & Estimating Admin / Contracts Management
CMC Rebar – Tracy, CA
November 2016 – June 2020
• Updated bid lists, processed subcontract awards, and managed contract documentation.
• Entered invoices into SAP, prepared lien documents, and supported the safety team with compliance tracking.
Finance Admin Support Specialist
GDCA – Livermore, CA
September 2014 – June 2016
• Posted vendor invoices, handled AP files, processed weekly check runs, and managed corporate credit card reconciliation.
Vehicle Storage Site Assistant Manager
International Auto Logistics – Tracy, CA
March 2014 – August 2014
• Coordinated inbound auto logistics, verified military documents, and managed vehicle dispatch and inspections.
Administrative Office Manager
Danny Gutierrez Contractors – Tracy, CA
June 2010 – April 2014
• Oversaw all admin functions, including QuickBooks entries, payroll support, collections, and vendor document compliance.
Principals only. Recruiters, please don't contact this poster.