We are seeking a detail-oriented and organized Accounts Payable Specialist to join our growing HOA management accounting team. The ideal candidate will have experience processing high-volume invoices, maintaining accurate financial records, and working in a fast-paced environment. Experience with Vantaca is highly preferred.
Responsibilities
* Process vendor invoices accurately and timely.
* Match invoices to purchase orders and obtain proper approvals.
* Prepare and process weekly check runs, ACH, and electronic payments.
* Reconcile vendor statements and resolve discrepancies.
* Maintain vendor files, including W-9s and insurance documentation.
* Assist with month-end closing and account reconciliations.
* Respond to vendor and internal inquiries professionally.
* Ensure compliance with company policies and accounting procedures.
* Support multiple homeowner associations while meeting established deadlines.
* Collaborate with Community Managers and Accounting staff.
Qualifications
* Minimum of 2 years of Accounts Payable experience.
* HOA management accounting experience preferred.
* Vantaca software experience strongly preferred.
* Knowledge of Microsoft Excel and Microsoft Office Suite.
* Strong attention to detail and organizational skills.
* Ability to prioritize workload and meet deadlines.
* Excellent communication and customer service skills.
* High school diploma required; Associate’s or Bachelor’s degree in Accounting or related field preferred.
Preferred Skills
* Experience working with multiple entities or associations.
* Knowledge of general accounting principles.
* Ability to work independently and as part of a team.
* Experience with electronic invoice workflows and payment processing.
* Professional development opportunities
* Collaborative and team-oriented work environment
Principals only. Recruiters, please don't contact this job poster.